Ullico Inc., headquartered in Washington, D.C., is actively recruiting an Executive Assistant for our Chief Operating Officer.  The ideal candidate will perform complex and varied administrative and technical duties for members of division and senior staff to support business and operations.

Job Duties/Responsibilities

  • Provides administrative support to include maintaining weekly reports on division senior and staff calendars, scheduling key meetings and coordinating client visits for management that include various members of the division’s senior staff.
  • Acts as liaison on special programs and projects which includes communicating with program/project contacts. Assists in preparation and distribution of materials and reviews key material and provide recommendations to management.
  • Manages and supports staff meetings.  Includes greeting outside guests, coordinating room locations/reservations, travel, hotel, food planning and presentations.
  • Compiles data, statistics and other information and materials for meetings, presentations, etc.  Coordinates reports, forms, documents, mailings, etc.  Composes correspondence for signature, prepares presentations, etc.
  • Prepares invoices for payment and process check requests for supported staff.
  • Handles administrative duties to include ordering supplies (including office and kitchenette), dealing with vendors, preparing copies, faxes, documents and packets. Completes expense reports and other administrative tasks as needed to support the department efforts.
  • Communicates with business units and clients as necessary and responds to various customer inquiries and requests.
  • Acts as a facilities operations liaison for DC office location including:  log issues for office appliances and fixtures to appropriate internal area and/or to building manager, manage vaccination confirmations for office visitors, scan and distribute any courier deliveries and arrange UPS and courier outgoing shipments.
  • Performs other similar and related duties as required.

Minimum Qualifications

The successful candidate must have three to five years of administrative experience and a minimum of an Associate’s degree.  This person will need to exhibit a high level of professionalism and be able to interface with all levels of personnel. Exceptional organizational and communication skills are a must.   Proficiency in the Microsoft Office suite including PowerPoint, Word and Excel is required.  Our ideal candidate must have experience in event planning.

For over 90 years, Ullico, the only labor-owned insurance and investment company, has been a proud partner of the labor movement, keeping union families safe and secure.  From insurance products that protect union members, leaders and employers, to investments in building projects that have created thousands of union jobs, our customers continue to trust us with protecting their families, employees, businesses and investments.  For additional information, visit www.ullico.com.

We offer a competitive starting salary and an outstanding benefits package including health/dental/vision, 401(k) and pension plan.  For immediate consideration please forward your cover letter and resume to: HRDRESUME@ullico.com (please include position title in the subject line). Fax 202/962/8856. Ullico is an Equal Opportunity Employer.  Ullico participates in E-Verify.