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Corporate Governance Committee Charter
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ULLICO Inc. Charter of the Corporate Governance/Nominating Committee of the Board of Directors
Purpose of the Committee
The primary purpose of the Corporate Governance/Nominating Committee (the “Committee”) of the Board of Directors (the “Board”) of ULLICO Inc. (the “Company”) shall be to advise the Board with respect to the Board composition, procedures and committees, and to identify, evaluate and recommend individuals qualified to be directors of the Company to the Board for appointment to the Board. The Committee shall also identify, evaluate and recommend to the Board of Directors members qualified to fill a vacancy on a committee of the Board and advise the Board with respect to the corporate governance guidelines.
Composition
The Committee shall be comprised of not less than three members of the Board, each of whom shall be free from the influence of management or corporate relationships that could improperly influence his or her judgment as a committee member. The Board shall determine annually that the members of the Committee meet the standard of independence set forth in the Company’s Corporate Governance Guidelines.
The members of the Committee shall be appointed annually by the process as set forth in the bylaws. The Chairman of the Board of Directors shall also designate a Chairperson of the Committee, subject to the approval of the Board of Directors.
Committee Operation
The Committee shall meet with such frequency and at such intervals as it shall determine is necessary to carry out its duties and responsibilities, but in any case not less than annually.
The Committee shall maintain copies of minutes of each meeting of the Committee, and each written consent to action taken without a meeting, reflecting the actions so authorized or taken by the Committee. A copy of the minutes of each meeting and all consents shall be placed in the Company’s minute book.
The Committee shall have the resources and authority appropriate to discharge its responsibilities including the authority to retain advisors, experts and consultants if the Committee determines either that these resources are not available through management or, if available, are not appropriate for use by the Committee in a given circumstance. The Committee has the authority to meet with all Company personnel in order to discharge its duties under this charter.
Code of Conduct and Ethics
The Committee shall have responsibility for the Company's Code of Conduct and Ethics (the "Code") and shall periodically review and revise the Code, as necessary. The Committee has the authority to amend, interpret and administer the Code. The Committee has the authority to waive the Code in appropriate circumstances, subject to the approval of the Company's Board of Directors.
Committee Responsibilities and Authority
The following are the goals and responsibilities of the Committee:
- To review annually the composition of the Board as a whole and to recommend to the Board, if necessary, measures to be taken so that the Board reflects the appropriate balance of knowledge, experience, skills, expertise and diversity required for the Board as a whole.
- To review annually the composition of the Board to ensure that the Board's composition complies with the requirements of the Company's bylaws regarding Board composition.
- To review periodically the size of the Board and the Board’s standing committees, and to recommend to the Board any appropriate changes.
- To identify individuals that the Committee believes are qualified to become Board members and recommend that the Board select such nominee or nominees to stand for election at the annual meeting of stockholders of the Company. In nominating candidates, the Committee shall take into consideration the criteria set with the concurrence of the Board of Directors and re-evaluated periodically. The criteria weighed in the director selection process include representation of major stockholders of the Company, the relevance of the candidate’s experience to the business of the Company, enhancing the diversity of the Board, and the ability of the candidate to attend Board meetings regularly and devote an appropriate amount of effort in preparation for those meetings.
- In the event there is a vacancy on the Board, to identify individuals that the Committee believes are qualified to become Board members in accordance with the nominating criteria set forth in this Charter, and recommend such person or persons for appointment to the Board.
- To receive director nominations from other members of the Board and from stockholders and to evaluate such nominations based on the nominating criteria set forth in this Charter.
- To recommend to the Board the structure, composition and functions of the committees of the Board and to identify, in consultation with the Chairman and CEO, Board members qualified to become members of the committees of the Board (including this Committee). In determining committee membership and composition, the Committee shall take into consideration any factors it deems appropriate, including without limitation, the director’s experience and background, and its relevance to the goals and responsibilities of the committee and the director’s committee preferences.
- To identify Board members qualified to fill a vacancy on a committee of the Board in accordance with the nominating criteria set forth above, and recommend such nominee or nominees to the Chairman of the Board or Board of Directors for appointment to such committee.
- To evaluate the performance of sitting directors up for re-election.
- To develop a director questionnaire for use in determining director independence and to distribute such questionnaire and evaluate the responses thereto annually.
- To develop procedures to protect against conflicts of interest between directors, officers and the Company and to evaluate and resolve potential and actual conflicts of interest between directors, officers and the Company.
- To develop procedures for the Board to use to review all material related party transactions between the Company and any director, officer, or any company or entity affiliated with a director or officer.
- To meet with the Company’s Corporate Compliance Officer regularly. The Corporate Compliance Officer shall report to the Corporate Governance Committee.
- To oversee the regulatory and legal whistleblower procedures (other than those related to accounting and financial reporting) and to review regulatory and legal whistleblower complaints and reports.
- To communicate with the Audit Committee at least quarterly regarding the status of regulatory and legal whistleblower complaints and to forward any whistleblower complaints related to accounting and financial reporting to the Audit Committee.
- To develop corporate governance guidelines for consideration by the Board, to review periodically the corporate governance guidelines adopted by the Board to assure such guidelines are appropriate for the Company and comply with any law or regulation applicable to the Company, and to recommend any desirable changes to the Board.
- To consider any other corporate governance issues that arise from time to time, and to develop appropriate recommendations for the Board.
- To confer, as appropriate, with the General Counsel on matters of corporate governance.
- To review and assess the adequacy of the Company’s Articles of Incorporation and bylaws, and to recommend any proposed changes to the Board, as conditions dictate, to update the Company’s Articles of Incorporation and bylaws.
- To review and assess the adequacy of this Charter and recommend any proposed changes to the Board, as conditions dictate, to update this Charter.
- To report to the Board on a regular basis and make such recommendations with respect to any of the above and other matters, as the Committee deems necessary or appropriate.
- To evaluate its own performance annually and report its findings and recommendations to the Board.
- To review and approve all material related-party transactions which are disclosed in the Company’s financial statements or regulatory filings.
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